The Logistical Specialist position normally includes, but is not limited to: Setup and teardown of conference center rooms, meeting rooms, and other events within the NIH/NIAID conference center environment. Additional duties may include, but not be limited to: moving equipment, storage, and organization based upon business need. This position has no supervisory responsibilities. Will be assigned to a day or evening schedule, depending upon business needs.
Duties and Responsibilities:
Liaisons with staff and client for conference event operations.
Communicates daily with team to ensure client’s needs are being met.
Reviews event schedules and ensures all room and facility requirements are communicated and fulfilled.
Resets, refreshes and turns rooms as necessary in conference center.
Wipes down/cleans tables and chairs.
Inspects and maintains appearance and functionality of equipment (tables, chairs, etc.) utilized for meetings; identifies and reports issues with non-functioning items.
Checks that phones are sanitized and in working condition.
Re-sets rooms between meetings.
Reports all conference center damage to Maintenance. (i.e., stained carpet, broken chairs, etc.)
Assists with Audio Visual as needed. (Will be required to learn basic AV skills)
Makes sure meeting room trash is removed and carpets are vacuumed the previous night; reports any issues as necessary.
Collects documents remaining after meetings, checking with the Conference Coordinators whether they are to be returned or shredded.
Notifies Coordinators if any meetings are running late, so that they may relocate upcoming functions.
Coordinates receiving, storage and delivery of materials from speakers, exhibitors, meeting planners and delivery companies; documents and tracks all support items to guard against loss.
Performs other duties as assigned.
*Must be able to assist with transport and moving/lifting furniture and equipment up to 100 lb
High School graduate or equivalent.
Customer service experience
Please submit resume to . NOVA Research Company is an Equal Opportunity Employer.