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Conference/Meeting Planning and Logistics Support

Back to Meetings, Conferences, and Exhibits Overview
NOVA offers a core team of professional, administrative, and support staff with expertise in supporting government and non-government meetings and conferences. Our conference services team has experience in providing meeting support services including site identification and negotiation, facility coordination, preparation of pre-meeting materials, speaker and participant liaison services, travel arrangements, a full range of onsite support services, reimbursement processing, and the compilation of meeting proceedings. In addition to having supported meetings across the United States, NOVA meeting planners have also supported many International meetings.

NOVA's Conference Team provides high-quality products and services:
  • Strategic planning to ensure that conference objectives are met
  • Locating and negotiating conference facilities
  • Setting up Web sites for conference information and registration
  • Tracking participant registration
  • Making arrangements for refreshments
  • Arranging for audiovisual equipment and services
  • Preparing pre-meeting materials
  • Working with VIP attendees
  • Arranging for pre-meeting publicity
  • Assisting with participants' travel needs
  • Providing onsite assistance
  • Tracking conference budgets
  • Providing science writing support
  • Arranging for meeting recording and transcription
  • Arranging for document development and organization
  • Preparing and producing reports
  • Reconciling invoices from meeting vendors
  • Drafting meeting correspondence
  • Monitoring Federal Travel Regulations
While NOVA provides a wide array of conference services, our conference services team is always willing to work with clients on their specialized needs. In addition, we offer state-of-the art conference and meeting space at our headquarters in Silver Spring, Maryland.

For additional information on working with NOVA to make your conferences and meetings a success, please contact Michelle Murray at 301-986-1891, Ext. 119 or .

"Simply stated, NOVA made us look great—at a very reasonable cost."
Government Project Officer

"Your efforts have been very instrumental in setting and maintaining the high performance standards for which this Branch and this Institute have become known."
Government Project Officer

Selected Projects:

New State Director Training: The Basics of AEFLA Grants Management
September 26–28, 2017
View Website
2017 National Meeting for Adult Education State Directors
June 26–28, 2017
View Website
Celebrating 21 Years of the CURE Program
June 27, 2017
View Website
NCI CRCHD Career Development and Scientific Workshop
July 19, 2017
View Website
Community Health Expo 2012
July 14, 2012
View Website
President's Cancer Panel (PCP) Meeting Support
NOVA has supported the PCP since 1993, with meetings occurring throughout the United States and abroad. Through its support, NOVA has served as a contact and liaison with virtually every facet of the cancer community — researchers, physicians, advocacy organizations, universities, cancer centers, and the public. NOVA also assists in preparing the PCP's Annual Report to the President and in developing journal articles and special communication pieces for publication.

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